As a mutual, we are accountable only to you, our members. It is an important right for our members to vote on fundamental decisions affecting the Society, such as who is elected to its Board.
Read on to find out how you can have your say ahead of our 175th Annual General Meeting, which takes place on Wednesday 26 March 2025 at Trinity Park, Ipswich.
Am I eligible to vote and what can I vote on?
The requirements for a member to be eligible to vote beforehand or at our AGM are outlined in our Rules and Memorandum. You can vote if:
1) You are aged 18 years or over on 26 March 2025 AND
2) You
a) had a shareholding in the Society of at least £100 on 30 November 2024 OR
b) owed at least £100 to the Society on a mortgage loan on 30 November 2024 AND
3) You
a) have not ceased to hold shares in the Society at any time since 30 November 2024
b) owe the Society not less than £100 on a mortgage loan on the voting date AND
4) You are the first named account holder in our records
Eligible members can have their say on the Society’s future governance and resolutions, this includes:
- Receiving the Report of the Directors, Annual Accounts and Auditor’s Report
- Election and re-election of directors
- Approval of Directors’ Remuneration Report
- Appointment of auditors
- Any special resolutions which may be proposed.
How will you contact me?
Members will receive an email from us by default. Those without an email address, or who have requested to receive a paper pack, will receive it in the post.
Voting packs will arrive with members from Wednesday 19 February 2025. The pack will include everything you need to vote.
How and when can I use my vote?
Your voting pack will include full details on how you can vote. Refer to the information below for four different ways to vote and deadlines for each method.
- Online by 6.30pm on Monday 24 March 2024
- In branch by 12 noon on Saturday 22 March 2024
- Via post to be received by 6.30pm on Monday 24 March 2024
- In person at our AGM on Wednesday 26 March 2024
How can I attend or watch the AGM?
Our AGM and an audience with Chris Bales and Gemma Theobald, Cyber Security Advisors with Suffolk and Norfolk Constabularies, will take place on Wednesday 26 March 2025 at Trinity Park, Ipswich, at 6.30pm.
Members will have the opportunity to watch our AGM live online if they can’t make it on the night. Use the link below to find full details on how to attend in person, or stream online.
